How to Export Shopify COD Orders to Google Sheets

EasySell
2026-04-11T19:40:33+01:00

68% of ecommerce sellers struggle to track COD remittances accurately. The reason is almost always the same: their Shopify orders belong in Google Sheets for courier coordination, but nothing connects the two automatically.

If you're running a COD store, you already know the pain. Shopify's native export gives you a CSV dump of every order — no filtering by payment method, no automatic updates, no structure for courier handoff. You end up copying and pasting order details manually. Every manual step is a chance for a wrong address, a missed order, or a cash remittance that slips through the cracks.

Why COD Stores Need a Separate Order Tracking Sheet

Prepaid orders are simple. Payment clears, you ship, done. COD orders have a longer lifecycle. The order is placed, but money doesn't move until the courier collects it at the door. Then the courier holds that cash for 7 to 15 days before remitting it to you.

That gap creates three problems you can't solve inside Shopify's admin:

Courier coordination — Most small COD stores share a spreadsheet with their courier partner listing today's orders, addresses, phone numbers, and order values. The courier needs this in a format they can work with, not a Shopify CSV.

Delivery status tracking — You need to know which orders were delivered, which were returned to origin (RTO), and which are still in transit. Shopify's fulfillment status doesn't capture this granularity for COD. If RTO is a recurring issue, blocking repeat offenders by phone number or IP can help.

Cash reconciliation — When the courier remits cash, you need to match it against delivered orders. 75% of COD businesses report missing or delayed payments due to manual reconciliation errors.

A live Google Sheet that updates automatically with every new COD order solves all three. Your courier gets a clean daily list. You track delivery outcomes in the same sheet. And when remittance arrives, you reconcile against real data instead of memory.

What Shopify's Native Export Can't Do

Shopify lets you export orders to CSV from the admin panel. It works fine for basic bookkeeping, but it falls short for COD operations in specific ways:

No payment method filter on export — You can't export only COD orders. You get everything, then have to manually sort and delete prepaid orders from the file.

No automatic updates — Every export is a one-time snapshot. There's no "keep this spreadsheet current" option. If three new orders come in after you export, you're already out of date.

CSV, not Google Sheets — The export produces a CSV file that you download and then upload to Google Sheets. It's an extra step every time, and the formatting often breaks on import.

No courier-ready structure — The exported CSV includes 50+ columns. Your courier partner needs 6: order number, customer name, phone, address, city, and COD amount. You have to strip and reorganize every time.

For a store processing 10 COD orders a day, this manual process eats 20 to 30 minutes. At 50 orders a day, it becomes a part-time job.

How to Export Shopify Orders to Google Sheets Automatically

EasySell includes a built-in Google Sheets integration that automatically sends new COD orders to a connected spreadsheet as they come in. No third-party Zapier connections, no coding, no CSV downloads.

Here's how to set it up:

1. Open EasySell settings and find the Google Sheets section. Navigate to the integration settings inside the app dashboard.

2. Connect your Google account. EasySell will ask for permission to write to your Google Sheets. Authorize it — the app only writes to the specific sheet you choose.

3. Select or create a destination spreadsheet. You can point it to an existing Google Sheet or let it create a new one. Use a dedicated sheet for COD orders — don't mix it with other data.

4. Configure which fields to export. Choose the columns that matter for your workflow: order number, customer name, phone number, shipping address, city, postal code, COD amount, and order date. Skip fields you don't need.

5. Enable automatic sync. Once active, every new COD order placed through EasySell's order form automatically appears as a new row in your Google Sheet.

The entire setup takes under 10 minutes. After that, your spreadsheet stays current without you touching it.

Structure Your Sheet for Courier Handoff

A spreadsheet that just dumps raw order data isn't useful. You need a structure that matches your actual workflow. Here's a template that works for most COD stores:

Columns A–G (auto-filled by EasySell): Order number, date, customer name, phone, address, city, COD amount

Column H — Courier assigned: Which delivery partner is handling this order. Fill this manually or with a dropdown list if you use multiple couriers.

Column I — Handoff date: When you gave the order to the courier.

Column J — Delivery status: Delivered, RTO, In Transit, or Failed Attempt. Update this as tracking information comes in.

Column K — Cash collected: Yes or No. Mark it when the courier confirms delivery and payment.

Column L — Remittance received: Yes or No. Mark it when the courier actually deposits the money in your account.

This gives you a single view of every COD order from placement to cash in hand. Share the sheet with your courier partner and give them edit access to columns H through J. They update delivery status, you update payment status. Everyone works from the same data.

Use the Sheet for Cash Reconciliation

Courier remittance cycles vary. Some partners remit weekly, others biweekly. When a remittance hits your account, you need to answer one question: does the amount match the orders they delivered?

With your Google Sheet structured correctly, reconciliation takes minutes instead of hours:

1. Filter Column J (delivery status) to show only "Delivered" orders.

2. Filter Column L (remittance received) to show "No" — these are delivered orders you haven't been paid for yet.

3. Sum Column G (COD amount) for the filtered rows. This is what the courier owes you.

4. Compare that sum to the remittance deposit. If it matches, mark those rows as "Yes" in Column L. If it doesn't, you know exactly which orders to flag.

This process catches short payments immediately. Without it, discrepancies compound over weeks and become nearly impossible to untangle. If courier remittance delays are a recurring problem, see our guide on managing COD cash flow and courier remittance cycles.

Filter COD From Prepaid Orders Automatically

If your store accepts both COD and prepaid payments, your Google Sheet needs to separate them cleanly. Orders placed through EasySell's COD form are tagged as cash on delivery, so your sheet only receives COD orders — prepaid orders processed through Shopify's standard checkout don't appear in the export.

This automatic separation means you don't waste time filtering. Every row in your sheet is a COD order that needs courier coordination, delivery tracking, and cash reconciliation. Your prepaid orders continue through Shopify's normal fulfillment flow.

If you need both COD and prepaid orders in one place for accounting, create a second sheet tab and use Shopify's native export for the full picture. Keep your COD operations sheet clean and focused.

Common Mistakes That Break the Workflow

A few things to watch for once you're running this system:

Editing auto-filled columns manually. If you change an order number or COD amount in the sheet, it won't update Shopify. The sheet is a mirror, not a two-way sync. Make corrections in Shopify's admin, not the spreadsheet.

Not archiving completed orders. After a month, your sheet will have hundreds of rows. Move completed and reconciled orders to an "Archive" tab monthly. A bloated sheet slows down and becomes hard to read.

Sharing edit access too broadly. Give your courier partner access only to the columns they need to update. Lock the auto-filled columns so nobody accidentally overwrites order data.

Ignoring RTO orders in reconciliation. A returned order means the courier collected nothing — but if it's still marked as "Delivered" in your sheet, you'll chase a payment that doesn't exist. Update delivery status promptly.

What to Do This Week

Open EasySell, connect Google Sheets, and run it alongside your current process for one week. Don't replace your existing workflow yet — just let the sheet fill up automatically while you continue doing things the old way. At the end of the week, compare: how much time did the manual process take versus checking the auto-populated sheet? For most stores doing 20+ COD orders daily, the answer makes the decision obvious.